Key terms
Organisations, events, series, registrations, tickets and the other words used throughout Yuyu.
Yuyu uses a small set of words consistently across the app, its emails and this guide. If a screen uses a word you don't recognise, it is probably explained here.
Organisations and peopleLink to this section
- Organisation: the group that runs events, such as your club, meetup, society or volunteer team. Every event and series belongs to one organisation. See Creating an organisation.
- Member: someone who belongs to an organisation. Each member has one role:
| Role | In short |
|---|---|
| Owner | Everything an admin can do, plus decisions kept for owners, such as deleting the organisation. Every organisation has at least one owner. |
| Admin | Creates, edits, publishes and runs the organisation's events. |
| Member | Can open the organisation's event dashboards to look around, and changes an event only with co-organiser permissions on it. |
- Co-organiser: a person given exact permissions on one event or series (for example checking people in, or managing registrations) without joining the organisation. See Event co-organisers.
- Guest or attendee: anyone who registers for an event. Guests don't need a Yuyu account.
- Crew: the people running an event, such as volunteers, hosts and stage helpers. Each crew member gets a crew ticket for check-in that doesn't use up a guest place, and the event page can show them in an optional Crew section. See Event crew.
Roles and permissions has the full detail.
EventsLink to this section
- Event: a single gathering with a date, time, place or online link, and its own guest list.
- Recurring series: a repeating event, such as a weekly meetup. Each date in a series is an occurrence with its own guest list. See Recurring series.
- Event page: the public web page for an event, with its details, programme, speakers, sponsors and the registration button.
- Event dashboard: where organisers run one event, in tabs: Overview, Guests, Event page, Emails, Check-in, Feedback, Analytics and Settings. Hackathons also get a Judging tab.
- Draft, Live and Offline: an event's publishing state. Draft is visible only to your team. Live means the event page is public and people can sign up. Offline takes the page down, and guests keep their places. See Publishing and visibility.
- Short link: an optional short address for an event that is easy to print or say out loud. It only works while the event is Live.
RegistrationLink to this section
- Registration, RSVP or sign-up: one person's place at an event or occurrence. Each registration has a status:
| Status | What it means |
|---|---|
| Confirmed (organisers see Going) | The person has a place and a scannable ticket. |
| Waitlisted | The event was full. They can move up if a place frees up. |
| Waiting for approval (organisers see To approve) | The organisers review each sign-up before confirming it. |
| Declined | The organisers turned the registration down. |
| Checked in | The guest has arrived and was checked in at the door. |
- Capacity or spots: the most confirmed places an event allows. When it is full, new sign-ups join the waitlist. See Capacity, waitlists and approvals.
- Registration form: the questions people answer when they register. Name and email are always asked; organisers can add more. See The registration form.
- Invite-only: an event that only people on its invite list can open and register for. See Invite-only events.
On the dayLink to this section
- Ticket: a guest's personal page with a QR code, linked from their confirmation email. It is unique to one registration. See Your ticket.
- Check-in: marking a guest as arrived, by scanning their QR code, pasting their ticket link or searching their name. See The check-in desk.
- Door station: a PIN-protected check-in page for volunteers who don't have a Yuyu account. See The door station.
- Check-in list: an extra list alongside entry, for things like swag, meals or a workshop. See Custom check-in lists.
Teams and hackathonsLink to this section
- Team event: an event where people register in teams. Each team, and each person registering on their own, takes one place towards capacity, however many members the team has.
- Team leader: the person who created the team. They manage it from a private team page.
- Join link: the link a team leader shares so teammates can register straight into the team. See Registering as a team.
- Entrant and project: in a hackathon, an entrant is a team, or one person taking part on their own. Each entrant can submit one project for judging. See Submitting a hackathon project.
After the eventLink to this section
- Feedback form: a short survey the organisers open after the event. It is anonymous unless the event offers certificates.
- Certificate: a certificate of participation that guests download after giving feedback, when the organisers turn certificates on. See Feedback and certificates.